Financial Aid Policies at Colorado Mountain College

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Satisfactory Academic Progress
Returning Title IV Funds
Withdrawals
Repeats
Remedial Courses
Auditing a Class
No Show Policy


Satisfactory Academic Progress (SAP)

The Higher Education Act of 1965, as amended, mandates institutions of higher education to establish a standard of Satisfactory Academic Progress (SAP) for students who receive financial aid. This standard applies to the student’s entire academic history, whether Title IV aid was received or not. In order to remain eligible to receive aid at Colorado Mountain College, students must meet the standards specified for acceptable academic performance and for Satisfactory Academic Progress toward the completion of their program of study.  You can read the detail Satisfactory Academic Progress (SAP) policy in the Financial Aid Guide.

Appeals
Students have a right to appeal most financial aid decisions, including loan denial and financial aid suspension. For assistance and the Student Financial Aid Appeal (pdf) form, the student should contact the Financial Aid Specialist at his/her campus or the OSFA at Central Services in Glenwood Springs. The typed, detailed appeal must include any substantiating documents (doctor’s excuse, employment letters, etc.). Certain mitigating circumstances and occurrences beyond the student’s control constitute an eligible appeal.  Be sure to follow all of the instructions on the appeal; incomplete appeals, or those lacking appropriate detail, WILL NOT be reviewed.

The Director of Student Financial Aid will respond by letter to each appellant via their CMC issued email address. Approvals will require students to follow an Academic plan designated by the Director of Financial Aid

For more detailed information on CMC’s Satisfactory Academic Progress policy, please see the Financial Aid Guide PDF.

Satisfactory Academic Progress Standards

  1. Cumulative GPA: 2.0 or above.
  2. Cumulative Completion Rate: 67% or above.
  3. Maximum Time Frame: Complete the academic program within 150% of the required number of credits needed for degree or certificate program. Transfer credits are taken into consideration for Maximum Time Frame.

Good Standing
A student in good standing is meeting all three requirements for Satisfactory Academic Progress as well as the CMC academic standards. Students are eligible to receive financial aid.

Financial Aid Warning
Failure to meet the cumulative 2.0 GPA or 67% cumulative completion rate may place students on warning for the following semester of their enrollment. Students will remain eligible to receive financial aid during the warning term. Students must make satisfactory academic progress during the warning term to continue to receive financial aid; failure to do so will result in financial aid termination.

Financial Aid Notice
Students will receive a notice if he/she has completed 75% of the 150% of the published length of the program.

Financial Aid Probation
Approval of the financial aid appeal will place students on financial aid probation. The student will be placed on an academic plan as defined in the approved letter.  Once placed on an academic plan, the student remains on probation & must fully comply with the academic plan each term.  Compliance is checked at the end of each enrollment period; failure to fully comply with all aspects of the plan will result in termination.

Financial Aid Termination
Failure to comply with an academic plan, completion of less than one (1) credit hour, or having a zero completion rate for the semester, or not meeting academic standards of the college will terminate a student’s eligibility to receive financial aid. Students can submit an appeal to the Director of Financial Aid to request reinstatement of eligibility. Financial aid will not automatically be reinstated if academic suspension is lifted by an academic appeals committee.

Returning Title IV Funds

When a student receives Title IV (Pell, SEOG, etc.) either directly or by credit to their account, and they terminate their enrollment prior to the end of the semester, the financial aid they received may be subject to repayment. Repayment is calculated based upon the days the student actually attended classes as a percentage of the total number of days in the term. See CMC catalog for information on the Return of Title IV calculation.

Withdrawals
Students withdrawing from some, but not all, classes after the funds have been disbursed may not have their current aid adjusted. For more information regarding this and how it affects Satisfactory Academic Progress, please see the Financial Aid Guide.

Repeats
Students may repeat a previously passed course one time using financial aid funds. A failed course may be repeated until it is passed using financial aid. The total attempted credits will be considered towards the maximum credit time frame. Students repeating previously passed courses may only repeat class once to count towards enrollment status for financial aid eligibility calculation.

Remedial Courses
These courses may be required because a student has basic skill deficiencies, and are allowable for financial aid provided that the student is enrolled in an eligible major. Eligible courses include those designated with i.e., MAT and ENG and are numbered 060 through 099. Academic Achievement courses (AAA) do not count towards the student’s enrollment status for financial aid, with the exception of AAA 101 and 050.The maximum number of remedial credits that may be funded by financial aid is 30.
Auditing a Class
A student can choose to audit a course and it will not count toward his/her enrollment status for financial aid purposes.

For more and complete information about CMC financial aid policies, please see the Financial Aid Guide.

Enrollment Status and Financial Aid
Your financial aid award is based on the assumption of full-time enrollment. Financial aid will be prorated for students enrolled less than full-time. Your enrollment status must be at least half-time for student loans and full-time for state grants. The Federal Pell grant is prorated based on enrollment status. Enrollment eligibility will be captured at time of financial aid transmittal and may not be changed.

No Show Policy
Failure to attend each registered class at the start of the scheduled class will result in your being reported as a no-show. If reported as a no-show you will be dropped from the course. Being dropped from a course can change your enrollment status and therefore reduce, cancel, or create a repayment on the amount of financial aid for which you have established eligibility. Check with the financial aid office prior to making a change in your enrollment status and /or withdrawing from any courses so that the impact of such actions can be determined. You must begin attendance in all classes or face potential aid reductions/payback.

Students who attend at least one class session, communicate with the instructor, or meet with instructors during the first week of the term, but later stops attending classes are not considered no shows.