Changing Your Name at CMC

CMC understands that a person’s name helps define a person’s identity and sense of self, and we want people to feel comfortable at CMC.

You can update your legal name and preferred name at any time during your time at Colorado Mountain College.

Legal Name

To update your legal name at CMC, please complete the Change My Legal Name task in Workday and attach legal documentation (Login Required). Once processed, your legal name will be updated across all CMC systems/applications. You will receive a new username and email address to reflect your updated name. Please note that a new username and email can take a few weeks to be processed.

Please ensure you also update your legal name with the Social Security Administration, on your FAFSA, and with Selective Service.

Preferred Name

If you entered a preferred name on your Application to CMC, it will be used across most CMC systems and documents - see the drop-downs below for more information.

You can add or update your preferred name at CMC using the Change My Preferred Name task in Workday (Login Required). Please note that no documentation is required to change your preferred first or middle name, however last names can only be updated with legal name change documentation.

You can also choose to receive a new username and email address to reflect your preferred name. After you have updated your preferred name, please reach out to the Service Desk to request the change to your username and email.

Please note that there are some documents and systems where the legal name has to be used. Please see the dropdown below.

If you have submitted a Legal or Preferred Name Change and your information is not displaying correctly, please contact the Registrar’s Office immediately:

registrar@coloradomtn.edu
970-945-8691

Systems and Documents where Preferred name is displayed/used

These are CMC systems and documents in which you may use your Preferred Name or change at a later date.

System/document Name displayed by Default How can a change be made?
Name on CMC Application Students can enter legal name and Preferred first name Change My preferred Name Task in Workday
Display Name in Workday Preferred Name Change My preferred Name Task in Workday
Name in Zoom Preferred Name Change My preferred Name Task in Workday
Name displayed in Basecamp/Office 365/Microsoft teams Preferred Name Change My preferred Name Task in Workday
WebEx Preferred Name Change My preferred Name Task in Workday
Canvas Preferred Name Change My preferred Name Task in Workday
Class Rosters Most Rosters should display Preferred Name If Roster is incorrect please inform your front desk staff immediately
Diploma Preferred Name Student indicate whether they want Preferred or Legal name used on their diploma
LMP Learning Materials Legal name Log into Basecamp and navigate to Learning Materials Program. From the dashboard select “My Account” Student would select Edit and they can edit their name there.
Systems and Documents where legal name must be displayed/used

CMC will endeavor to use preferred name whenever possible, however there are some instances where legal name must be used including, but not limited to:

  • Name on checks
  • Transcripts
  • 1098T
  • W2
  • FAFSA
Verifying your preferred name and pronouns in Canvas

To verify that your preferred name is correct in Canvas please follow these steps:

  1. Access Canvas via Basecamp
  2. Once in Canvas open ‘Settings’ under the ‘Account’ tab.
  3. Here you can view your display name and pronouns
Verifying your preferred name and pronouns in Zoom

To verify your preferred name and pronouns on Zoom before joining your Zoom class:

  1. Open Basecamp
  2. From the Student Home, scroll down to the blue tile for Zoom, click the tile
  3. This will open your profile page, click the edit button to the right of your name, where you can update your display name and pronouns
  4. Save changes
  5. If Zoom doesn’t open on your profile you can reach the profile screen by clicking on the head and shoulders silhouette icon top right, or by clicking on Profile in the menu column on the left.

Here are the steps for making these changes in Zoom if you have already joined your class meeting:

  1. Join the Zoom meeting/class
  2. Click ‘Participants’
  3. Your name will appear in a column on the right, hover over your name and then click on the 3 dots next to your name
  4. Click ‘Rename’ and a pop up box will appear
  5. Enter your new name in the pop-up box
  6. You can choose to remember the name for future meetings by checking the box
  7. Click ‘Change’

Name Change Resources

There are grant programs for people who want to change their legal names and gender markers on legal identification documents. These resources are available to help you:

The Colorado Name Change Project

The Colorado Name Change Project is for transgender and gender diverse people who are Colorado Residents and need assistance in changing their legal names and gender markers.

Trans Lifeline

Trans Lifeline is for trans and non-binary people who need financial assistance to change their legal names and gender markers. You do not have to be a Colorado resident to benefit from this grant.